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BFA Constitution

CONSTITUTION OF THE BENNION FAMILY ASSOCIATION

Revised 21 May 2010

Article 1 – Name. The name of this Association shall be the Bennion Family Association.

Article II – Membership. Any descendant of John Bennion (1786-1846) and Elizabeth Roberts (1790/1-1830) or anyone who enters this family through marriage or adoption is a member of the Association. The children of John Bennion and Elizabeth Roberts who had posterity are Mary B. Williams (1817-1878), Samuel (1818-1889), John (1820-1877), and Elizabeth B. Davies/Davis (1822-1890).

Article III – Objectives. The objectives of this Association shall be to:

  1. Promote and coordinate genealogical research of our Bennion ancestors and their families;
  2. Encourage temple work for our Bennion ancestors and their families;
  3. Compile and make available personal and family histories of our Bennion ancestors and their families;
  4. Encourage the formation of and maintain contact with Bennion family groups organized at lower levels of the family tree (e.g. grandparent organizations);
  5. Maintain contact with all descendants of John Bennion (1786-1846), to encourage participation in the achievement of the above objectives.

Article IV – Officers.

Section A – Executive Committee. The Executive Committeeof this Association shall be composed of a President, Vice President, Secretary, Treasurer, and a minimum of 3 additional Association members, but no more than 9 additional Association members.

Section B – Election procedures. Elections will be held during the summer of each even-numbered year. Nominations for any officer position may be made by any Association member at any time by contacting the Executive Committee. Any person nominated should indicate his/her willingness to serve prior to nomination. The Executive Committee will prepare a slate of candidates and conduct an election, with the outcome determined by majority vote. Between the biennial elections, vacancies in the Executive Committee shall be filled by majority vote of the remaining officers.

Section C – Terms of Office. The term of office for each officer shall be two years. At the conclusion of the President’s term of office, the Vice President shall automatically become the President. For all other officers, there are no limitations regarding service of multiple or consecutive terms.

Section D – Duties of officers and Executive Committee.

  • President – Presides at all Association meetings, Executive Committee meetings; has general supervision over the affairs of the Association; coordinates fundraising efforts in behalf of the Association.
  • Vice President – performs the duties of the President in his/her absence; assists in conducting the affairs of the Association and the Executive Committee at the discretion of the President.
  • Secretary – maintains of all meetings of the Association and the Executive Committee; coordinates the maintenance of minutes of meetings of other committees as appropriate; maintains a record of all official policies and procedures of the Bennion Family Association and the Executive Committee.
  • Treasurer – manages the funds and maintains the financial records of the Association; submits financial reports as required by law and as deemed necessary by the Executive Committee; ensures the continuation of the Association’s non-profit tax-exempt status.
  • Executive Committee – institutes such policies and procedures as it deems appropriate to carry out the objectives of the Association. Such policies and procedures shall be recorded by the Secretary and may be changed by majority vote of the Executive Committee.
  • General – Each Executive Committee member may create sub-committees as appropriate to fulfill his/her duties.

Article V – Meetings. Meetings of the Executive Committee shall be held as deemed appropriate by the President, but not less frequently than annually. Meetings of the sum-committees shall be held at the discretion of the sub-committee chairpersons. General Meetings or Reunions of the Bennion Family Association shall be held at the discretion of the Executive Committee.

Article VI – Funds. The Treasurer shall be the custodian of all funds. The Treasurer shall maintain records of all donations and the restricted use of any donations as appropriate. Disbursements from Association funds shall be made only upon the signature of at least two members of the Executive Committee, one of whom is either the President or Vice President.

Article VII – Amendments. This Constitution may be amended at any General Meeting or Reunion of the Bennion Family Association, or by e-mailing Association members who have provided valid e-mail addresses. In either case, a two-thirds majority of votes cast is required.